Frequently asked questions
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Contact usGetting started
Who is FlowBook for?
Small shops and traders in Australia and New Zealand: corner stores and grocers, cafés with a counter, mobile and electronics shops, hardware stores, wholesalers with a counter, and anyone who sells, buys and keeps stock.
How long does it take to set up?
Most shops are selling on the first day. Add your items and customers, connect a receipt printer, and you’re ready.
Can I bring my items and customers from another system?
Yes. Our team can load your item list, customers, suppliers and opening balances from an Excel sheet when you start.
What happens when my trial ends?
Your 14-day trial ends without charge. Subscribe to keep going; everything you entered during the trial stays.
GST and tax
Is GST reporting included or extra?
Included in every plan. Your BAS (Australia) or GST return (New Zealand) is ready each period.
I’m not registered for GST. Can I still use FlowBook?
Yes. You can sell and print receipts without an ABN or GST number, and switch GST on the day you register.
Can my accountant work with it?
Yes. Reports export to Excel and PDF, and your accountant can be given their own sign-in.
What if I make a mistake on an invoice?
Issue a credit note from the invoice. Issued tax invoices aren’t edited, and FlowBook keeps that rule for you.
Using the app
Which devices does it work on?
Any recent browser on a computer, tablet or phone. You can install it on a phone or tablet like an app.
Which printers and scanners work?
Standard 80 mm receipt printers and USB or Bluetooth barcode scanners that type like a keyboard. Ask us before you buy and we’ll check your model.
Can my cashiers see my costs and profit?
No. Cashiers can sell, quote, deliver and take payments. Costs, purchases, reports and settings are for managers only.
Does it work on my phone?
Yes. Install it on a phone or tablet like an app, or use it in the browser at the counter.
Data and billing
Who can see my business data?
Only the people you add as users. Each business has its own separate database. Read the privacy policy for how we handle personal data.
Can I take my data with me?
Yes. Every report and list downloads as Excel or PDF, and we’ll give you a full export if you leave.
How do I pay and get my invoice?
Pay by card, or by bank transfer for yearly plans. A tax invoice is emailed for every payment.
Can I cancel any time?
Yes. Your plan stays active to the end of the period you paid for.